Sending a follow-up email within 24 hours of a job interview is a must. This thank-you note lets you express your appreciation to your interviewer. It also allows you to ask additional questions and show you’re still interested in a job.
If you are worried about how to write the perfect follow-up email, you’re not alone. Fortunately, there are many things you can do to put together a follow-up email that hits the mark with your interviewer. These include:
1. Use the Right Tone
When it comes to tone, be professional and courteous. Remember, your interviewer’s time is valuable. As such, you should keep your message on point and use it to deliver pertinent information to your interviewer.
2. Say “Thank You” Right Away
Resist the urge to include a lengthy introduction in your email. Instead, get right to the point and include a “thank you” in the subject line and opening sentence.
3. Keep Your Message Short
Ideally, your follow-up email should be anywhere from 80 to 150 words long. You can organize your message into brief paragraphs.
4. Express Your Appreciation
Tell your interviewer that you appreciate him or her taking the time to meet with you. At this point, you can also highlight any points of the interview you enjoyed. That way, you can show your interview experience with him or her was a positive one.
5. Personalize Your Message
Address your interviewer by their first name in your message. Moreover, include any relevant details about the interview. By personalizing your email, you can show your interviewer you took the time to write him or her a message. In addition, you can boost the likelihood that your follow-up email stands out from others.
6. Close Out Your Email on a High Note
Encourage your interviewer to follow up with you with any questions or updates. You can also let your interviewer know that you look forward to hearing from him or her soon.
7. Proofread Your Follow-Up Email
Take a final look at your follow-up email before you send it. If your email is free of grammar and spelling errors, send it to your interviewer.
Keep in contact with your interviewer after you send your follow-up email. Verify that your interviewer has received your message. If you do not hear back from your interviewer within about one week of sending your message, follow up with him or her again.
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