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Can You Spot Spam Emails at Work? Here's What to Watch Out For

Updated: 3 days ago

Let's face it — no one wants to deal with spam emails, especially at work. But, spam is unavoidable, even for business professionals who try to avoid it at all costs.

There is no need to let spam get the best of you at work. Fortunately, if you know the signs of a spam email, you can delete it from your inbox right away. Perhaps best of all, you can take steps to block future spam messages from the same senders going forward.

Common signs of a spam email include:

1. Unknown Sender

Look at who sent you an email. If the message comes from an unknown sender, it may be spam.

2. Misspellings

Read an email closely. If you notice misspelled words in the subject line or message, the email may be spam.

3. Attachments

Do not open email attachments unless they come from known senders. Otherwise, you risk opening a spam message with a malicious attachment that may contain a virus.

4. Virus Warning

Beware any email that sets off antivirus software. If an email comes with a virus warning, it should be avoided.

5. Request to Forward

Keep an eye out for any email that contains a request to forward to multiple recipients. This spam message may be designed to launch a virus that can affect many devices across your business.

Along with knowing the signs of a spam email at work, there are many things that you can do to prevent junk messages from reaching your inbox, such as:

1. Keep Your Security Software Up to Date

Install antivirus and antimalware software and keep it up to date. Oftentimes, automatic antivirus and antimalware updates can be set up on business devices and make it simple to block spam messages and other potential cyberattacks.

2. Protect Your Personal Information

Do not give out your work email to anyone outside of your business, and do not share your personal information in work messages. Instead, use your work email exclusively for work activities, and set up a personal email that you can use outside of work.

3. Be Cautious

Err on the side of caution. If you are uncertain about whether an email is legitimate, notify your manager to find out if the message is coming from someone within your company.

Finally, it often helps to engage in cybersecurity awareness training whenever possible. If your business offers a cybersecurity awareness training program, you can use it to learn about spam messages and other cyber threats. Or, if your company lacks a cybersecurity awareness training program, you can encourage your manager to set one up for you and the rest of your team.

Want to Find Your Dream Job? Ascend Staffing Can Help

Ascend Staffing wants to help you avoid spam at work, as well as find a job where you can thrive now and in the future. For more than 50 years, we have helped job seekers pursue opportunities and achieve their career goals. To learn more, please contact us today.  


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